I have worked on organising various exhibitions, a graphic design conference, and a design symposium.
My role as event organiser was hands-on. It did often involved working as part of a team. Event organisers must be able to complete a wide range of activities requiring clear communication, excellent organisational skills and attention to detail. I also managed the project of designing and constructing for Dar Al-Hekma College's Graphic Design Department permanent stands.
Responsibilities Included:
- The role of event organiser varies depending on the organisation and type of event involved. Typical activities include:
- producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, and budgets);
- working well under pressure, ensuring the smooth and efficient running of an event;
- agreeing to and managing a budget;
- ensuring insurance, legal, health and safety obligations are adhered to;
- coordinating venue management, caterers, stand designers, contractors and equipment hire;
- organising facilities for car parking, traffic control, security, first aid, hospitality and the media;
- identifying and securing speakers or special guests;
- planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
- coordinating faculty and student requirements and their briefings;
- selling sponsorship/stand/exhibition space to potential exhibitors/partners;
- preparing delegate packs and papers;
- liaising with marketing and PR colleagues to promote the event;
- liaising with graduate design student to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures;
- coordinating suppliers, handling queries and troubleshooting on the day of the event to ensure that all runs smoothly;
- overseeing the dismantling and removal of the event and clearing the venue efficiently;
- post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
Exhibitions:
Main organiser for the Graduate Graphic Design Exhibition, for Dar Al-Hekma College, Jeddah KSA:
- Spring 2009
- Fall 2008-2009
- Spring 2007
- Fall 2006-2007
Conference:
Main organiser of the first Design Conference 'Tawasul' in KSA that took place on May 16th, 17th, 18th 2009, for Dar Al-Hekma College, Jeddah KSA. Speakers were:
- Adbusters Magazine
- Tarek Atrissi
- Johnathan Barnbrook
- Mohammad Harib
- Nadim Karim
- Anja Lutz
- Teal Triggs
Symposium:
Main organiser of the first HSDA: Annual Design Symposium in KSA that took place on April 17th, 18th, 19th, 20th, 2011, for Dar Al-Hekma College, Jeddah KSA. It involved different design fields, including graphic design, interior design, product design, architecture, and design criticism. Speakers were:
1. Ahmed Angawi
2. Dr. Aleya Abdul Hadi
3. Hala Abdul Malak
4. Hiroko Machida
5. Miso
6. Mizuhodorotea Machida
7. Mohsen Angawi
8. Naif Al-Mutawa
9. Dr. Sami Angawi
10. Tarek Atrissi
11. Timothy Smits
12. Prof. Vibhavari Jani